6 Collaboration Tools For Teams To Work Together Online

By Dawn Bowman

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As the global workspace paradigm and practices are continuously shifting towards a more virtual and online platform based, it's time to shift our focus to tools that help teams collaborate in real-time no matter where they are based. Today’s modern workspaces are filled with sophisticated technologies that have digitalized the processes and brought ease never found before.

This article described seven collaboration tools for the teams to work online, transfer, collaborate on a high-speed virtual area, transfer data, and communicate in real-time.

Team Collaboration Tools to Work Online 

Team collaboration tools generally enable you to stay connected with your team even when physical interaction is impossible. These tools are designed to simplify the complex mercantile workflow and help team members ease the workspace in a transformative way.

These tools are designed to monitor the employees’ activities, manage projects, and stay connected virtually on the screen whenever needed. With the help of the ever-growing speedy internet, these online collaboration tools are reshaping and redefining the digital workspace. While many of them may come up with a high initial cost, when you measure that against the long-term benefits, you will find the pricings worth it.    

Importance of Online Collaboration Tools For Teams 

Online Collaboration tools are important not only to keep pace with the digitized corporate culture but also to ensure maximized productivity in order to achieve an edge over the business counterpart.

The Top five importance that we perceive in these tools are mentioned below:

  • Accuracy: Operation with collaboration tools is more accurate than manual intervention and effort.
  • Simplification: As the process is completely paperless, things are easier for the team who are tech-savvy.
  • Real-time communication: Without the help of technology, it’s almost impossible to communicate with teams that are located remotely.
  • Cost Saving: When choosing top-notch tech services for a big team, you can achieve economies of scale, and overall costs can be cut substantially. 
  • Higher Transparency and accountability: Collaboration tools keep digital records that help keep the team accountable for each of their actions. 
  • Knowledge Sharing: You can integrate with the right knowledge base software to share work-related information with your team.

6 Best Collaboration Tools For Teams To Work Together Online

Below are the seven best collaboration tools for teams needing unwavering collaboration in the workspace 24/7.

1.  Apploye – Remote Employee Monitoring Software

Apploye is a time tracking with screenshot monitoring software that lets managers get insights into remote team performance. It is a time tracker which helps businesses to maximize their productivity. Apploye offers unique features like instant screenshots, live feed, top features such as random screenshots, and app and URL tracking to provide managers with crucial data for business profitability. 

Task time tracking, project budgeting, and client and invoicing are some extremely valuable features that Apploye offers, apart from additional features such as Pomodoro timer, Idle time, and Clock in and out.


  • Web, Desktop, and Mobile Time tracking
  • Project and task time tracking
  • Live Feed & Instant Screenshot
  • Performance-based dashboard and reporting
  • Random screenshots, Apps, and URL tracking
  • Projects & Budgeting
  • Clock-in, Clock-out

Pricing Plans (Monthly)

  • Solo: $4 per user per month
  • Standard: $5 per user per month
  • Premium: $6 per user per month
  • Elite: $7 per user per month

Note: Going for the annual pricing will help you get a 50% discount on all plans. 


  •  Capterra: 4.9/5
  • G2: 4.5/5 

2.  Zoom - Video Communication Platform

Zoom is an elegant tool that makes it easy to set up video conferences with colleagues and clients. You can separate the attendees into several breakout rooms, share your screen, and record videos. When selecting Zoom, you should also consider its ability to schedule webinars with up to 500 participants, stream them on social media, and get recording transcripts. You can add Zoom room to those categories, but there will be extra charges. 


  • Meetings, video conferencing, and messaging
  • Scheduling recurring meeting
  • Call routing, auto attendants, and voicemail
  • Live Streaming Meetings or webinars on YouTube, Twitter, Facebook
  • Host and Co-Host control during the meeting 

Pricing Plans (Monthly)

  • Basic for the personal meeting: Free
  • Pro for small teams at $14.99 per license per year
  • Business solution for small business at $19.99 per license per year
  • For Enterprise solutions contact vendors.

Note: Zoom offers a diverse set of pricing plans; however, on the upper-mentioned plans, you can avail of up to a 17% discount if you opt for annual pricing.


  • Capterra: 4.6/5
  • G2: 4.5/5

3.  Google Workspace – Collaborative Productivity Apps

When it comes to Google workspace, you think of many productivity tools that can bring incredible ease to your workspace. It is an online collaboration platform that is, in one sense- a jack of all threads but the master of them too! Google workspace offers Gmail, Calendar, Drive, Meet, Docs, Sheets Slides, and Chat- which are all invaluable for any team. You can collaborate with your coworkers all day long and perform well without any hassle of mismanagement and long delay using coworking space solutions.


  • Custom and secure business email + eDiscovery
  • Unlimited storage (Conditions apply)
  • Enhanced security and management controls
  • Vault, DLP, data regions, and enterprise endpoint management
  • In-domain live streaming with noise cancellation.

Pricing Plans (Monthly)

  • Business Starter: $6 per user per month
  • Business Standard: $12 per user per month
  • Business Plus: $18 per user per month
  • Enterprise: Contact sales for pricing   


  • Capterra: 4.7/5
  • G2: 4.6/5 

4.  ClickUp – Project Management Software

Clickup is a user-friendly project management application that makes it easier to organize businesses, teams, and remote work life. This app can handle all of your work, including assigning tasks to team members, managing projects for clients, and much more. It might serve as a platform for your team to collaborate on numerous ongoing and upcoming projects. The projects can be updated in real-time and combined with several handy tools, including powerful ClickUp Integrations that seamlessly connect your favorite apps and services, streamlining your workflow and boosting productivity.


  •  Create Tasks & Save Websites as Tasks
  • Filter and search, recurring tasks, task tray.
  • Automated time capture and backlog management
  • Budgeting and forecasting
  • Billing and Invoicing 

Pricing Plans (Monthly)

  • Free forever: Unlimited Free Plan Members
  • Unlimited: $9 per user per month
  • Business: $19 per user per month
  • Business Plus: $29 per user per month
  • Enterprise: Contact the ClickUp sales

Note: ClickUp offers a 45% discount if you opt for annual pricing.


  • Capterra: 4.7/5
  • G2: 4.7/5

5.  Canva - Graphic design platform

Canva is ideal for people that need lovely graphics but aren't graphic design experts. Canva, an intuitive image editor combined with millions of graphic design elements, makes it simple for bloggers, influencers, and small business owners to create visual content. This graphic designing platform can help you get rid of complex processes through some intricate tools and bring ease when time and energy saving are the main priorities.


  • Premium stock photos, audio, videos, and graphics
  • Dedicated folders for specific projects
  • Team reports and insights
  • Cloud storage of up to 1 TB
  • Schedule social media content for 8 social platforms.

Pricing Plans (Yearly)

  • Canva Free: $0 per person per year
  • Canva Pro: $54.99 per person per year
  • Canva For Teams: $84.90 per person per year


  • Capterra: 4.7/5
  • G2: 4.7/5

6.  Brosix - Secure Instant Messaging App For Business

Brosix is a collaborative instant messenger that respects privacy. It makes secure communication more convenient. Managers have complete administrative control over their private instant messaging network, while employees can access their teams. You have control over who can access the network, who can speak with whom, and what features they can use. Using Brosix, administrators can track whether employees are online when instant task allocation is needed. 


  • Video and Audio Chat, Video and Audio Chat
  • Multiple administrators with Unlimited User Accounts
  • Full Control over user accounts
  • Chat Rooms Control, Chat Rooms for Groups
  • Security levels for user data access

Pricing Plans (Yearly)

  • Startup: $0
  • Business: $4 per user per month
  • Premium: $6 per user per month


  • Capterra: 4.6/5
  • G2: 4.7/5

Final Words

If you’re managing a team whose members are scattered across cities, if not countries, you might have thought of these online collaboration tools before. Yet, choosing them based on your actual need is a daunting task that deters people from going for them. However, the tools shown above are efficient enough to be there in any business and smoothen the rough patch of business. Pick your tool wisely and see how things start shaping themselves according to what you expected.

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