Productivity is one domain where AI can help. They can automate repetitive tasks, boost analysis, and deliver insights a person might miss.
According to Accenture, large language models (LLMs) such as GPT-4 and Google Gemini can influence 40% of all working hours. If you believe in “working smart, not hard,” then you should definitely use modern AI tools.
But what are some top tools that can help you boost your office productivity? Well, in 2024, there are many. However, these are the most effective ones.
Google Workspace is a collection of productivity, cloud computing, and collaboration tools. It includes Gmail, Calendar, Contacts, Meet, Chat, Drive, Docs, and Currents.
In addition to these tools, you can use an Admin console to manage users and services within your organization. This is how Google Workspace and AI-based integrated features can help the users:
You can even ask this tool to "Summarize key points from this research paper" or "Create a chart comparing these sales figures." It can do a lot of things.
Online Notepad is a free web-based tool that lets you write and save plain text online. It's like a notepad app but for the web so that you can access it from any device with a web browser by signing into your account.
Here are some of its features:
Although not traditionally an office tool, Discord has certain features that anyone can leverage to enhance communication and collaboration.
First of all, companies can create different groups on Discord, add their employees to the groups, and work together as a family. That said, here are some prominent AI-based features of Discord:
ImageToText.io is a web-based service that uses optical character recognition (OCR) to convert text from images into a digital format you can edit and work with. In simpler terms, it allows you to extract text from a picture.
This tool is developed by OCR (Optical Character Recognition). Tesseract and other Python libraries. In addition, AI capabilities are embedded into this tool to help show content correctly.
You can upload an image file directly to their website. The website will then process the image and return the extracted text to you. This is how it works:
Drag and drop the image on the image input window. You can also provide the image’s link or click on the Browse button to upload from the computer.
Once you have uploaded the image, click on the Submit and Extract button to start the text extraction process. Wait until the process is completed.
This is what the resulting window looks like:
You get a few options on the downloading window. You can either copy and paste the text, download the text as a TXT file, or start over to submit a new image.
Overall, this tool is very helpful if you want to extract text from an image. Instead of typing all the text from the image, you can provide the image to this tool. It will do the job, saving a lot of time and effort.
Google Gemini (formally known as Bard) is a family of large language models (LLMs), also known as AI models, created by Google AI.
It understands and works with several kinds of information, such as texts, codes, audio, images, and videos. This is the reason it has become one of the most powerful AI models available.
As far as productivity matters, it can do the following:
Simply ask whatever is hitting your skull, and Gemini will answer you in no time. You can also give it a detailed paper, and it will summarize it for you.
The top five AI-based tools to boost office productivity are Google Workplace, Online Notepad, Discord, Image To Text, and Gemini.
Google Workspace offers AI features like AI detectors, Smart Compose and DocuMind Assistant. OnlineNotepad.io provides a convenient platform for note-taking with autosave and basic formatting.
Although not popular for productivity use, Discord enhances team communication with AI-powered moderation and customizable bots.
ImageToText.io simplifies text extraction from images using OCR technology. Google Gemini aids in information retrieval, content creation, and research assistance.
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